NolaPro
@nolapro.bsky.social
Accounting and ERP software for manufacturers, distributors, retailers, and nonprofits that have outgrown basic bookkeeping. Tailored to your business, fully scalable. Self-host it or we host it, your choice. https://www.nolapro.com
A payments vendor bought a rival this week, citing fragmented systems & fraud . The fraud vs small businesses isn't clever: an email asks you to update a supplier's bank details. Copy/paste a screenshot of any email you're unsure of into AI to help weed out the bad guys. https://www.nolapro.com
Win a job four times your usual size and the money goes out months before it comes in. Material up front, crew every week. A deposit on the order closes part of that gap, and NolaPro applies it at invoicing. Income → Orders / Quotes → Orders. https://www.nolapro.com
A bank rec that won't clear is usually one payment sitting on a deposit dated next month. NolaPro's new Diagnostics view lists exactly those items and totals what the adjusted balance isn't counting. Ledger → Bank Reconciliation, then Diagnostics. https://www.nolapro.com
Re-running last quarter's aging doesn't give you what it said at the time. Payments and corrections have landed since. NolaPro can save a report to the archive every month, so the copy you closed on is still there. Tools → System → Archived Reports. https://www.nolapro.com
NolaPro has a redesigned interface in beta, opt-in per company. Dark mode, adjustable density, cleaner tables, and a top-bar search that jumps straight to a customer or invoice. Admin → System → System Settings → UI Style. Turning it on logs everyone out once. https://www.nolapro.com
You stop remembering which batch a jar came from, and nothing warns you the day it happens. NolaPro's Require Serial Number add-on asks for a lot or batch number when an item ships or is received. Reports → Inventory → Serial Number Activity. https://www.nolapro.com
Retyping bank lines by hand eats the first week of the month. NolaPro imports OFX, QFX, and Web Connect statements under Tools → Import → Import Bank Statements, matches them against your checks, payments, and deposits, and lets you assign a GL account to the rest. https://www.nolapro.com
Running out of your best seller while cash sits in slow stock is one problem, not two: nobody set the levels. NolaPro holds a minimum, maximum and reorder point per item per location, and the Item Reorder List turns what fell below into purchase orders. https://www.nolapro.com
Every accounting package says it integrates. The question is whether you can check without a sales call. NolaPro's v2 REST API now has a developer portal: make an account, mint a scoped key, test against a sandbox. https://developer.nolapro.com
Fund accounting is why nonprofits are the hardest group to move off QuickBooks Desktop. It's the part that doesn't survive the switch. Cloud-only isn't the only exit: our fund-based edition is $12/user/mo, self-host or we host. https://www.nolapro.com
Fixed assets are easy to get wrong and quiet about it: the truck keeps depreciating whether or not anyone books it. NolaPro's Assets module (Inventory → Assets) calculates depreciation for you, instead of leaving it to a spreadsheet somebody has to remember. https://www.nolapro.com
Damaged stock is gone off the shelf but still sitting in your numbers until someone tells the books. NolaPro's Item Adjustments drops the count by location, posts the value to the GL account you pick, and records who adjusted what. Inventory → Items → Item Adjustments. https://www.nolapro.com
A supplier wants half up front. That money is not an expense yet, it is a prepayment. In NolaPro you record the deposit on the purchase order itself: flat amount or percent, pick the bank account, and it posts to prepaid expense instead of disappearing. https://www.nolapro.com
A bill for next month's service lands in this month's numbers. NolaPro splits it on entry: set Bill Into How Many Equal Parts, choose Subdivide, and $600 becomes six $100 bills a month apart. Expenses → Vendor Bills → New Vendor Bill. https://www.nolapro.com
In a shop that builds to order, the question that eats the day is where a given order is. NolaPro's Process Stages add-on lets you define your own steps and move orders through them, so the answer is a screen instead of a walk. Income → Orders → Process Stages. https://www.nolapro.com
A one-time favor becomes permanent because taking it back later is a conversation nobody wants. NolaPro's Special Sales Pricing add-on puts a date range on a price, along with the customers it covers. Admin → Inventory → Special Sales Pricing. https://www.nolapro.com
When a client asks who changed an invoice after reconciling, you want the answer in a minute. NolaPro logs system actions by user under Tools → System → User Activity Monitor. GL entries are never permanently deleted: an edit backs out the original and posts the new amount. https://www.nolapro.com
Busy and barely breaking even is usually a pricing problem you find too late. NolaPro's Margin Exception report lists orders shipped but not yet billed whose margin falls outside your set minimum and maximum. Reports → Orders → Margin Exception. https://www.nolapro.com
A card refund used to be two jobs: reverse it at the processor, then remember to record it. NolaPro's Refund Credit screen now lists the card transactions behind the credit and refunds the one you pick. Income → Payments → Refund Credit. https://www.nolapro.com
A check cleared last month and now you need to know which vendor bills it covered. NolaPro added a Bills column to View/Cancel Checks: each check lists the bills it paid, and the vendor name links through. Expenses → Checks → View/Cancel Checks. https://www.nolapro.com
The collections list usually starts with invoices the customer never opened. Reprint Invoices pulls a batch by date range, customer or status and emails each one, skipping anyone flagged Do Not Send. Income → Invoices → Reprint Invoices. https://www.nolapro.com
QuickBooks Desktop 2024 support ends September 30, 2027. Count backward, though: if you want to start on a clean fiscal year, the last January 1 before that is five months away. Whatever you pick, this is a 2026 decision, not a 2027 one. https://www.nolapro.com
A deposit on the bank rec is a lump sum, and the question is always which invoices are inside it. Turn on Show Deposit Details and each deposit now lists the payments that make it up, with customer names, right on the line. Ledger → Bank Reconciliation. https://www.nolapro.com
Second-quarter Form 941 is due July 31. If you run payroll in NolaPro, the 941s report pulls the quarter's figures, shows the Schedule B weekly detail so you can check them before you file, and files electronically. Payroll → Reports → 941s. https://www.nolapro.com
The question that stalls a QuickBooks migration is not price, it is what happens to your data. NolaPro's QuickBooks Desktop Converter brings over GL accounts and beginning balances, customers, vendors, employees, inventory items, invoices, bills, sales taxes, invoice terms and price levels.
Most small-business fraud is not a master thief, it is one person with access to more than the job needs. NolaPro lets you grant a user into a module but still block the parts they should not touch: hide costs, limit which bank accounts and payment methods they can use. https://www.nolapro.com
How much of the week goes to emailing customers copies of invoices they already have? NolaPro's B2B portal gives each customer their own Invoice History: filter by date or status, then print or pay the ones they select. They stop asking, you stop digging. https://www.nolapro.com
A return is two entries: the item goes back on the shelf, and the customer is owed money. NolaPro's Receive RMA does both in one save, posting the quantity back into inventory and generating the credit memo. We just rebuilt that screen to work from a phone. https://www.nolapro.com
The IRS raised the standard mileage rate to 76 cents for the rest of 2026. That leaves the year with two rates, and trips before the change keep the old one. If you bill mileage, NolaPro holds it on an expense template (Admin → Orders → Expense Templates) that you add to a service order.
Pay an overseas supplier and the rate has usually moved between the purchase order and the payment. Somebody still has to account for the difference. NolaPro sets exchange rates automatically under Admin → System → Currency Rates, and you can enter your own instead. https://www.nolapro.com
